Westerville Quilt Guild Committee Handbook

EXECUTIVE COMMITTEE

PURPOSE:

To oversee organization and operation of the Guild.

COMMITTEE RESPONSIBILITIES:

  1. Review guild committees at the beginning of the fiscal year and appropriate budget amounts for each committee.
  2. Keep guild informed of events and budgets through the newsletter or as requested.
  3. Seek volunteers to fill committee positions.
  4. Sounding board for the guild.  Act on suggestions or problems of guild matters.
  5. Represents WQG (or appoint someone) to other organizations and takes care of other business as needed.

EXEC. COMM. LEADER:

  1. May schedule meetings of the Executive Committee as deemed necessary. One committee meeting will be called during December or early January for the purpose of acquainting incoming members with their responsibilities and to set committees and budgets for the coming fiscal year.
  2. Each month a committee member communicates with the President-of-the-Month by providing a copy of a sample agenda for conducting a meeting and ask that person to communicate to the newsletter what the program for the month will be and any details they want to provide about the program.

 

HISTORIAN

PURPOSE: 

To record the meetings and events of the Westerville Quilt Guild through photographs and a scrapbook.

COMMITTEE RESPONSIBILITIES:

  1. Photograph the monthly meetings and special events.
  2. Create a scrapbook using photos and other memorabilia.

SUPPLIES:

  1. Photo paper to print photos - Office stores, Meijers, Cord Camera, MicroCenter, etc.
  2. Scrapbook - Joanns, Cord Camera
  3. Scrapbook paper -Joanns, Meijers, Cord Camera, Walmart, Michaels
  4. Paper memorabilia -Joanns, Meijers, Cord Camera, Walmart, Michaels
  5. Stickers -Joanns, Michaels,Meijers
  6. Pens, pencils, chalk, paints - Joanns, art stores
  7. Stamps -Joanns, Michaels, Meijers
  8. Computer and printer
  9. Ink cartridges for printer
  10. Copy paper
  11. Glues, and tapes -office stores
  12. Clip art -Internet -HP and Epson printer sites among others
  13. Scrap booking software -HP Creative Scrapbooking Assistant, Journaling Genie Software, etc.

 

SUNSHINE COMMITTEE

PURPOSE: 

To send cards and/or memorials to guild members when necessary.

COMMITTEE RESPONSIBILITIES:

  1. ALL MEMBERS OF THE GUILD ARE MEMBERS OF THIS COMMITTEE to supply information to the chair as they become aware of a problem. If possible the member should provide details such as name and appropriate addresses if not available on the roster.
  2. The Sunshine Comm. Chair should email the Membership Person and Newsletter Person so a mass email can be sent to all members with info such as name, nature of need for sunshine and action being taken by the Sunshine Comm. i.e., card sent, memorial sent, etc.
  3. Cards - send to members for major illness, death in immediate family, or other circumstances deemed necessary.
  4. Under special circumstances (at the discretion of the Sunshine Committee Person) memorials or charity donations may be made. A suggested amount for memorial/donation would be $25. Contact the treasurer to obtain the funds.

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